Formal council meetings are held throughout the year to discuss Hawkinge Town Council business. All Hawkinge Town Councillors are invited to attend. The meetings take place in the committee room at Hawkinge Community Centre, normally on a Wednesday evening at 7pm. There are normally around eleven meetings per year of the full council, which take all decisions. The Mayor of Hawkinge chairs the meeting. At the meeting, elected councillors receive reports that have been researched and written by officers who work at Hawkinge Town Council. The reports include a recommended action. Councillors are asked to vote to show whether they agree or disagree with the recommendation.
Agendas and minutes
Agendas for council meetings are published three working days before the meeting takes place. Minutes are approved as part of the agenda for the subsequent Full Council meeting. Agendas and meetings can be seen online or at Hawkinge Town Councils offices. Reports about items that are confidential and discussed in exempt are not available to the public.
Open to the public
All meetings of the full council are open to members of the public. Visitors are invited to sit in an area known as the public gallery. Sometimes confidential matters will need to be discussed and the meeting will go into a closed session. If this happens, members of the public will be asked to leave the meeting.
You can ask a question prior to a council meeting on any Hawkinge matter that is not on the agenda for discussion. You can also make a statement during a particular point in the meeting about any item on the agenda. A petition can be presented to any meeting. See our standing Orders for more details about how
Annual town meeting of electors
The annual town meeting normally takes place in Hawkinge in April. See the Hawkinge Town Council calendar for the date of the next meeting. All electors are invited to come along to the meeting to hear what the council has been doing during the last year. Anybody can ask the councillors questions.
The election of the Town mayor takes place in April each year. The mayor is selected from among the town councillors.
Dates of meetings
Dates of meetings can be found on the Meetings and Minutes
page of our website.